Assigning a billing administrator

You can designate other club members to manage billing on behalf of the club.

Why assign a billing administrator?

• Share billing responsibilities
• Allow your Treasurer to manage payments
• Ensure continuity if you’re unavailable
• Keep billing separate from club management

Who can be a billing administrator

Any club member can be designated as a billing administrator. They don’t need to be a VPE or President.

How to assign a billing administrator

1. Go to Settings → Billing
2. Find the Billing Administrators section
3. Click Add Administrator
4. Select the member from your club list
5. Confirm the assignment

What billing administrators can do

• View subscription status and details
• Update payment methods
• View billing history and invoices
• Change or cancel the subscription

What billing administrators cannot do

• Access Club Management features (unless they’re also VPE/President)
• Manage members or meetings
• View feedback or statistics

Removing a billing administrator

1. Go to Settings → Billing
2. Find the administrator in the list
3. Click Remove
4. Confirm removal

Best practices

• Have at least two people with billing access
• Include your club’s Treasurer if applicable
• Review billing administrators annually
• Remove administrators when they leave the club

💡 Tip: Assigning your club’s Treasurer as a billing administrator lets them manage payments without needing VPE or President access.