Here's how FeedbackMaster, the digital, online feedback system works

Whether you're a small club or a large organization, FeedbackMaster makes collecting and sharing feedback simple, fast, and meaningful.

VPE Dashboard Illustration

Step 1

VPE sets up the club

Getting started takes just a few minutes. VPEs can add members, schedule meetings, and assign speakers — all in one place.

  • Add or import members — Upload from CSV or enter manually
  • Set meeting frequency and times — Weekly, biweekly, or custom schedules
  • Assign speakers and add speech titles — Plan multiple meetings ahead
  • Automatic email notifications — Speakers are notified instantly

Speaker Preparation Form

Step 2

Speakers get ready

Speakers receive a personalized link to confirm their details and set feedback preferences — no login or app download required.

  • Personalized links (PURLs) — No login or app required, works instantly
  • Optional Pathways selection — Link speeches to learning objectives
  • Mobile-friendly form — Complete in less than 1 minute
Step 3

Members give feedback during the meeting

The core of FeedbackMaster — collecting meaningful, actionable feedback from every member, on any device.

Mobile-friendly forms

Optimized for phones and tablets — feedback on the go, no desktop needed.

Template-based or free-text

Use custom templates for structure or free-text for flexibility.

Anonymous or named

Members choose — give honest feedback with or without attribution.

Optional ballot voting

Track Best Speaker, Best Evaluator, and other meeting awards.

Offline syncing

Works without Wi-Fi — syncs automatically when connection returns.

Check-in tracking

QR code check-in for attendance — no more paper lists.

Feedback Email Summary

Step 4

After the meeting — speakers get their feedback

No more chasing paper slips. Speakers receive all feedback in one organized email, with AI-powered insights.

  • Single email with all feedback — All comments organized and easy to read
  • AI-generated summary — Highlights patterns, strengths, and growth areas
  • Saved to speaker history — Track progress over time across all speeches

Analytics Dashboard

Step 5

Results and reports for the club

VPEs and Presidents get a complete overview of meeting engagement, ballot results, and trends over time.

  • Meeting overview — See engagement metrics and attendance at a glance
  • Ballot results — Award winners calculated automatically
  • Export functionality — Download reports for club records
  • Engagement tracking — Monitor participation trends over time
Built for Real Clubs

Works with or without Wi-Fi

Meeting venues don't always have reliable internet. FeedbackMaster is built offline-first, so feedback collection never stops — even when connectivity does.

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Collect feedback offline

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Auto-sync when Wi-Fi returns

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Speakers receive feedback

Trust & Privacy

Safe, secure, and Toastmasters-friendly

Built with privacy, security, and your members' trust in mind. FeedbackMaster is designed to support clubs, not exploit them.

GDPR-Friendly

Full privacy controls, consent tracking, and data export for compliance.

SSL Encryption

All data is encrypted in transit and at rest for maximum security.

AI Moderation

Optional AI review of feedback for inappropriate or unconstructive content.

Privacy-First

Ad-free, no tracking, no selling your data. Your club, your data.

Ready to Transform Your Meetings?

Start collecting better feedback in 5 minutes. Your first 2 meetings are free — no credit card required.

Start Your Free Trial

2 free meetings • 5-minute setup • No credit card required